SharePoint 2010 Content: Manage Content Lifecycle From Creation to Disposition
With Enterprise Content Management (ECM) from Microsoft, your people can participate in the content management lifecycle, helping to govern information and promote compliance. As part of the 2010 release, SharePoint Content expertly balances user experience with policy and process, ensuring that everyone participates and all content is managed.
Increase Productivity and Information Value
With SharePoint 2010, content management is simple and intuitive, allowing employees to focus on higher value tasks. In addition, SharePoint 2010 provides co-authoring, metadata driven navigation, search refiners, and a rich social overlay to help people turn information into action.
Drive Compliance and Reduce Risk
SharePoint 2010 provides a single platform for managing content across the enterprise. By consistently applying metadata, retention schedules, record declarations, and legal holds, SharePoint 2010 can help to ensure that information is managed in accordance with policy and regulation. This can reduce the risk of incorrectly deleting relevant information or retaining information beyond its useful life.
Consolidate Systems and Simplify Integration
Reducing the need to purchase multiple ECM solutions, SharePoint 2010 delivers the management of documents, records, Web content, rich media, and document output in an integrated, extensible platform. In addition, SharePoint 2010 is built on an open platform that supports interoperability standards like XML, SOAP, RSS, REST, WebDAV, and WSRP, which significantly reduces the cost of maintaining a heterogeneous environment.
Featured Functionality
- Office Integration - SharePoint 2010 includes a "Connect to Office" function that tells Microsoft Office applications which SharePoint libraries a user typically interacts with. When a user connects a library to Office, the library is quickly available in the Office Back Stage for opening and saving files. In addition, which a user wants to create a new Office document, the list of templates in connected libraries is available alongside local and online templates.
- The Content Organizer - A common complaint with traditional ECM solutions is the misclassification of information. The Content Organizer removes the burden of classification from the end user by automatically routing content to the appropriate location based on Content Type and metadata values. The Content Organizer also can automatically provision folder hierarchy based on unique metadata values such as department, team, project, or product.
- Metadata Driven Navigation - Metadata Driven Navigation provides users with the ability to rapidly browse and discover information in large document libraries using terms defined in the Managed Metadata Service. Users can further refine views based on specific metadata filters such as Content Type, Author, and Tags.
- Unique Document IDs - SharePoint 2010 provides a unique Document ID service that makes managing and tracking information easy by assigning a unique, human-readable identifier to every piece of content. Users can quickly search for information using the Document ID, and SharePoint Search will find the content even if it has been moved from its original location. In addition, SharePoint 2010 supports "permalinks", URLs that can be used to reference pieces of content independent of thier location throughout the content lifestyle.
- Shared Content Types and the Managed Metadata Service - SharePoint 2010 delivers significant advances in metadata management across SharePoint deployments. The Shared Content Type infrastructure allows Content Types and associated Information Management Policy to be shared across Farms and Site Collections. The Managed Metadata Service is used to define and manage taxonomies and folksonomy. The Managed Metadata Service supports hierarchical term sets, synonyms, and multilingual terms and can be shared across Farms and Site Collections.
- Compliance Everywhere - Whether you are managing traditional content (Word, Excel, PowerPoint, PDF), Web content, or social content (blogs, wikis), SharePoint 2010 provides the right level of control and compliance. Regardless of content type or location, SharePoint 2010 allows you to manage versions, apply rentention schedules, declare records, or place legal holds. SharePoint 2010 also supports location-based policy and metadata defaults, allowing the creation and management of hierarchical file plans.
- Multi-stage Disposition - SharePoint 2010 provides a rich framework for managing retention and disposition of content. Information managers can create sophisticated policies that define multiple stages in the content lifecycle. Options include regular review cycles, disposition of draft content, disposition of all but the most recently published content, final disposition, and initiation of custom disposition workflow. To support in-place records management, different policies can be defined for non-records and records in the same location or of the same Content Type.
- Rich Media Management - SharePoint 2010 provides a range of new capabilities for managing rich media assets such as video, audio and images. From automatic and metadata promotion on upload to support for streaming video and audio, SharePoint 2010 makes it easy for users to store, manage, find, and use digital content. In addition, SharePoint and the Office applications provide a rich asset picker that supports previews and metadata driven navigation.
- Word Automation Services - Word Automation Services is a highly scalable, server-based engine that delivers save, export, and print capabilities for Word Document. When combined with the Office Open XML SDK, Word Automation Services supports documnet creation, manipulation, and renditions as well as integration with line-of-business systems for generating content based on structured data sources.
- Document Sets - Document Sets provide a way to manage groups of related content as single entities. Each Document Set has its own version history, workflow, and shared metadata, while each content item also retains its specific version history, workflow, and metadata. When you create a Documnet Set, all component parts are created at the same time, helping to improve consistency and speed common business processes such as RFP responses.
- Support for Accessibility Standards - Whether you are delivering a .com site, a corporate intranet, or a partner extranet, accessibility is a critical and often-mandated requirement. SharePoint is designed to foster participation across all audiences, and accessibility is a key driver for SharePoint 2010 with out-of-box support for WCAG 2.0 AA.