People and Personalization
By using the following features in Office SharePoint Server 2007, you can connect
to people within your organization who have the right skills, knowledge, and
project experience.
My Site My Site is a personal site that gives you a centralized
location to store your content, links, contacts. It also serves as a point of contact
for other users to find information about you and for content providers to serve
content to you. My Sites provides a dedicated site for every user, which can be
personalized by the user and for the user. Each site can be used to store, present,
view, and manage content, information, and applications in a controlled fashion.
Each site can also be used to present information about the user such as skills
and roles, colleagues and managers, groups and distribution lists the user belongs
to, and documents the user is working on. And each site contains stringent privacy
control and security mechanisms, so that each user can choose how much information
to present, and to whom. A separate My Site site is available for every Office SharePoint
Server 2007 user. The following is a list of the benefits of using My Site.
- It provides a centralized location to view and manage all of your documents, tasks,
links, Microsoft Office Outlook calendar, colleagues, and other personal information.
- Other SharePoint users can learn how to contact you, your areas of expertise, current projects, and people you know by viewing your public page.
- Content providers can use your profile, such as your title, department, or interests,
to place information useful to you on your site.
- It allows administrators to provide you with personalized Web sites and Web parts.
Social networking features Just as you share information with other
people in your organization through your public home page, you can also find and
connect with other people through the public home pages of their My Site. When a
name appears in the portal site, you can click it to view that person's My Site.
You can view the site and distribution list memberships, lists, links to sites,
people, and documents that might help you to get your work done. You can also see
information you have in common.
Privacy controls By using privacy settings on your public My Site
content, you enable Office SharePoint Server 2007 to display information to only
specific categories of people who visit your site. By using privacy groups, you
can specify that only certain people can view some of the personal information that
you provide on your My Site home page. This can be useful when you want to share
personal like your mobile phone number with only your workgroup or your manager.
There are five categories of people to whom you can display content — Everyone,
My Colleagues, My Workgroup, My Manager, and Only Me.
Target audiences By using target audiences, you can display content
such as list or library items, navigation links, and entire Web Parts to specific
groups of people. This is useful when you want to present information relevant only
to a particular group of people. For example, you could add a Web Part to the legal
department's portal that contains a list of legal contracts visible only to them.
Any item in a SharePoint list or library can be targeted to specific audiences,
which is accomplished by using the Content Query Web Part. Any other type of Web
Part, and its contents, also can be targeted to audiences. In addition, you can
target site navigation links to audiences. Doing so simplifies the user's experience,
because they will only see the navigation links that are relevant to them.
Presence and availability The Real-Time Presence Smart Tag icon,
displayed virtually everywhere a person’s name appears in Office SharePoint Server
2007, indicates whether a person is online and available
to participate in a telephone
or audio conference call, instant messaging, or two-way video conversation.